Department: Sales

Location: Home based, UK (with occasional travel to our London office)

Reports to: Bid Manager

Hours: 37.5  per week

Salary: (Depending on experience) 


Role Overview

The Bid Coordinator supports the delivery of high-quality, fully compliant bid submissions across public and private sector opportunities. The role exists to provide capacity, continuity, and control within the bid function, ensuring that smaller bids, frameworks, and DPS applications are progressed consistently and that submission risk is reduced.

The Bid Coordinator manages bid process, compliance, supplier onboarding, and submission mechanics, enabling the Bid Manager to focus on strategy, solution design and high-value, complex bids.

This is a detail-driven role requiring strong organisation, commercial awareness and the confidence to enforce standards and chase inputs across the business.

Key responsibilities:

• Managing bid administration from opportunity launch to submission. This includes setting up and maintaining bid trackers, compliance matrices, clarification logs, and version control; controlling document structures and file naming; and ensuring all deadlines, formats, and submission rules are met without exception
• Managing tender portals and buyer interfaces, monitoring portals daily for updates and clarifications, downloading and distributing documents, uploading responses and completing final submissions accurately and on time.
• Owning compliance management across all bids they support. This includes completing Supplier Questionnaires, enforcing word counts, ensuring all mandatory requirements are explicitly addressed and flagging gaps or risks early. 
• Leading the end-to-end coordination and submission of lower-value and lower-complexity bids, including DPS applications and framework call-offs, under agreed guidance. For larger and more complex bids, they will provide structured support to the Bid Manager.
• Managing frameworks and DPS lifecycle activity. This includes submitting new applications, tracking refresh and update cycles, maintaining organisational information and ensuring the business remains eligible for call-offs and direct awards.
• Coordinating internal contributors and external suppliers. This includes briefing subject matter experts on what is required, setting and enforcing internal deadlines, chasing inputs, consolidating responses and escalating delivery risks early.
• Supporting supplier onboarding for bid purposes. This includes coordinating and populating responses to due diligence questionnaires, provision of policies and validating due diligence and compliance documentation, and ensuring supplier evidence supports bid claims. 
• Managing the bid content and evidence library. This includes maintaining current policies, CVs, case studies, accreditations, and standard responses, ensuring consistency, accuracy and alignment with how the organisation positions itself in the market.
• Providing drafting, formatting and editing support. This includes populating standard sections, tailoring low-risk boilerplate, formatting responses to buyer specifications and editing for clarity and compliance.
• Running quality control prior to submission. This includes checking for inconsistencies, duplication, incorrect client references, formatting errors and missing content, acting as the final internal line of defence before submission.
• Providing continuity and cover within the bid function. During periods of Bid Manager absence, they will manage smaller bids, framework submissions and critical bid activity under agreed guidance, ensuring deadlines are not missed.
• Supporting post-submission activity. This includes archiving final submissions, capturing and logging feedback, updating bid content based on learning, maintaining pipeline visibility and producing basic bid activity reporting such as bids submitted and frameworks maintained.

Candidate Specification:

Essential

• Strong organisational and time management skills
• High attention to detail and comfort working to strict deadlines
• Clear written communication and confidence chasing senior stakeholders
• Experience working with structured documents, evidence, and processes
• Strong IT literacy, including Microsoft Word, Excel and online portals

Desirable

• Experience supporting bids, tenders, or proposals
• Familiarity with public sector procurement, frameworks, or DPS
• Exposure to supplier due diligence or onboarding
• Experience in compliance-led or regulated environments

You’ll thrive in this role if you are:

• methodical, resilient and calm under pressure
• comfortable enforcing process, asking difficult questions and maintaining standards when timelines are tight
• take pride in accuracy and professionalism and understand that small errors can lose significant contracts.

Company Benefits: 

• Remote first company providing flexibility to work from home
• Pension with up to 4% matched contributions
• Opportunity to opt into our salary sacrifice scheme
• 25 days holiday + Flexi bank holidays + 1 day off on your birthday
• A day for volunteering
• Enhanced Maternity and Paternity Leave 
• Health & Wellbeing allowance of up to £30 per month
• Annual Summer and Xmas events
• Company socials including everything from Cambridge College formals, pub nights to team building events
• CPD Allowance
• Private medical insurance and cash plan
• Holiday buy back scheme (up to 10 days p/a)
• EAP with 24 hour confidential support line

Background to our Organisation

We are an education technology company that enables corporate and government organisations to achieve their business goals by educating their workforce with critical digital transformation skills to succeed in the AI era.

We deliver unique and innovative professional education that is accelerating the digital transformation of our clients, advancing the careers of their employees, helping people get into work and closing the digital skills gap. We are in a sector that is crucial to the economy and workforce, with a lot of opportunity for change and innovation. We are at the cutting edge of teaching applied data and digital skills, with our unique patented learning platform EDUKATE.AI offering our clients and learners a unique learning experience. EDUKATE.AI was developed with support from Innovate UK and provides all of our learners with 24/7 immediate feedback on their work, helping accelerate the learning process and providing a sandbox environment to experiment on real world datasets.

Since 2016, we have supported more than 15,000 learners across four continents with nearly 550,000 pieces of code submitted for feedback on EDUKATE.AI. We are trusted by some of the most recognisable brands in the world to educate their workforce, including Microsoft, the NHS, GSK, easyJet, the BBC and John Lewis. Our focus on applied learning to create business impact sets us apart - individual learners have reported applying their skills at work to generate recorded value of up to £40m. 

Our Values

At the centre of the way we work together and inspire each other to achieve success are these core values:

Entrepreneurial

We take initiative and show entrepreneurial spirit which fuels innovation at Cambridge Spark. This includes identifying opportunities for improvement, taking ownership for implementing solutions effectively and driving improvement by using proof of concepts to demonstrate the feasibility and value of their work.

Team Spirit

Everyone is part of building an open and transparent culture, communicating effectively to raise issues, discuss improvements and share the evidence used to make decisions.

Customer-focused

Our customers are at the centre of everything we do, inspiring us to create great work. We strive to build friendly, professional and lasting relationships with them to better understand and anticipate their needs.

Gold Standard

We are experts in our field and are constantly developing our technology and offering. We set the benchmark in our industry: both in what we offer customers and in how we deliver it.

____________________________________________________________________________

Cambridge Spark is an Equal Opportunities Employer and prohibits discrimination and harassment of any kind.  Cambridge Spark is committed to the principle of equal employment opportunities for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Cambridge Spark are based on business needs, job requirements and individual qualifications, without regard to race, colour or ethnicity, ability or disability, gender or gender reassignment, sexual orientation, marital status, religion, age or any other status protected by the laws or regulations in the locations where we operate. Cambridge Spark will not tolerate discrimination or harassment based on any of these characteristics. Cambridge Spark encourages applicants of all ages.